These fields configure the global behavior of content authoring workflow. By default, these fields are found in the following locations:
■ System Setup > Set up content management > Workflow configuration.
Tips
■ In the following fields that specify the variables Individual.FirstName and Individual.LastName, you can use any property from the Individual business object as long as you can express it with the format Individual.[property].
ND.ExpirationWarningDays1
Specifies the number of days before a navigation item has expired to send the first expiration warning email (ND.ExpirationWarningText). This value must be larger than the value specified for ND.ExpirationWarningDays2.
ND.ExpirationWarningDays2
Specifies the number of days before a navigation item has expired to send the second expiration warning email (ND.ExpirationWarningText). This value must be smaller than the value specified for ND.ExpirationWarningDays1.
ND.FinalExpirationNoticeDays
Specifies the number of days after a navigation item has expired to send the additional expiration notice email (ND.AddExpNoticeText).
ND.ExpirationSubjectText
Specifies the text that appears as in the subject field of all navigation item expiration emails. You can use the [Individual.FirstName] and [Individual.LastName] variables to personalize the text with the name of the email recipient.
ND.ExpirationOpeningText
Specifies the text that appears as the opening paragraph in the body of all navigation item expiration emails. You can use the [Individual.FirstName] and [Individual.LastName] variables to personalize the text with the name of the email recipient.
ND.ExpirationWarningText
Specifies the text that appears as the main body of the first and second expiration warning emails that is sent n days before a navigation item has expired. The value of n is specified in ND.ExpirationWarningDays1 and ND.ExpirationWarningDays2. You can insert the variable [ExpireDays] to display the value of n.
Following this text is an automated list of the navigation items that will be expiring on that day and for which the email recipient is designated as the person to notify about expiration in the Workflow Management section of the navigation item definition.
ND.ExpirationNoticeText
Specifies the text that appears as the main body of the expiration notice email that is sent on the day that a navigation item expires. Following this text is an automated list of the navigation items that have expired on this day and for which the email recipient is designated as the person to notify about expiration in the Workflow Management section of the navigation item definition.
ND.AddExpNoticeText
Specifies the text that appears as the main body of the additional expiration notice email that is sent n days after a navigation item has expired. The value of n is specified in ND.FinalExpirationNoticeDays. You can insert the variable [ExpireDays] to display the value of n.
Following this text is an automated list of the navigation items that expired on that day and for which the email recipient is designated as the person to notify about expiration in the Workflow Management section of the navigation item definition.
ND.ExpirationTableHeader
Specifies the HTML code to use inside the table header of the list of navigation records that are automatically added to the body of all navigation item expiration emails. You should not delete, change, or add to the number of <th> elements, but it is safe to change the content of each element.
ND.ExpirationTableRow
Specifies the HTML code to use inside the table rows of the list of navigation items that are automatically added to the body of all navigation expiration emails. You should not delete, change, or add to the number of <td> elements, but it is safe to change the content of each element. The following variables can be useful in this context:
■ [Navigation.NavigationName] - The Navigation Link Text of the navigation item.
■ [EditLink] - A system-generated link to the Site Designer definition window for the navigation item. You must be currently logged on iMIS through a web browser for this link to resolve correctly.
CM.ExpirationWarningDays1
Specifies the number of days before a content record has expired to send the first expiration warning email (CM.ExpirationWarningText). This value must be larger than the value specified for CM.ExpirationWarningDays2.
CM.ExpirationWarningDays2
Specifies the number of days before a content record has expired to send the second expiration warning email (CM.ExpirationWarningText). This value must be smaller than the value specified for CM.ExpirationWarningDays1.
CM.FinalExpirationNoticeDays
Specifies the number of days after a content record has expired to send the first additional expiration notice email (CM.AddExpNoticeText). This value must be smaller than the value specified for CM.ExpAdditionalDays.
CM.ExpAdditionalDays
Specifies the number of days after a content record has expired to send the second additional expiration notice email (CM.AddExpNoticeText). This value must be larger than the value specified for CM.FinalExpirationNoticeDays.
CM.ExpirationSubjectText
Specifies the text that appears as in the subject field of all content record expiration emails. You can use the [Individual.FirstName] and [Individual.LastName] variables to personalize the text with the name of the email recipient.
CM.ExpirationOpeningText
Specifies the text that appears as the opening paragraph in the body of all content record expiration emails. You can use the [Individual.FirstName] and [Individual.LastName] variables to personalize the text with the name of the email recipient.
CM.ExpirationWarningText
Specifies the text that appears as the main body of the first and second expiration warning emails that are sent n days before a content record has expired. The value of n is specified in CM.ExpirationWarningDays1 and CM.ExpirationWarningDays2. You can insert the variable [ExpireDays] to display the value of n.
Following this text is an automated list of the content records that will be expiring on that day and for which the email recipient is designated as the content owner in the Workflow Management section of the content record definition.
CM.ExpirationNoticeText
Specifies the text that appears as the main body of the expiration notice email that is sent on the day that a content record expires. Following this text is an automated list of the content records that have expired on this day and for which the email recipient is designated as the content owner in the Workflow Management section of the content record definition.
CM.AddExpNoticeText
Specifies the text that appears as the main body of the additional expiration notice emails that are sent n days after a content record has expired. The value of n is specified in CM.ExpAdditionalDays. You can insert the variable [ExpireDays] to display the value of n.
Following this text is an automated list of the content records that expired on that day and for which the email recipient is designated as the content owner in the Workflow Management section of the content record definition.
CM.ExpirationTableHeader
Specifies the HTML code to use inside the table header of the list of content records that are automatically added to the body of all content record expiration emails. You should not delete, change, or add to the number of <th> elements, but it is safe to change the content of each element.
CM.ExpirationTableRow
Specifies the HTML code to use inside the table rows of the list of content records that are automatically added to the body of all content record expiration emails. You should not delete, change, or add to the number of <td> elements, but it is safe to change the content of each element. The following variables can be useful in this context:
■ [Content.ContentName] - The Title of the content record.
■ [EditLink] - A system-generated link to the Content Designer definition window for the content record. You must be currently logged on iMIS through a web browser for this link to resolve correctly.